CITY of ELGIN
          COUNCIL MINUTES FOR MAY 9, 2000

COUNCILORS PRESENT-           Glenn Clark
                              John Stover
                              John McElravy
                              Joe Estes
                              John Braughton
                              Berta Churchill - Mayor
             ABSENT-          Pat McMullen

Call to Order
The meeting was called to order at 6:45 PM by Mayor Berta
Churchill.  Mayor Churchill convened the Budget Committee
meeting with eleven members present.  Sharon Glasson was elected
Chairperson, Marilyn Lane was elected secretary.  Copies of the
Budget document were presented to those present.  The budget
message was presented by budget officer, Joe Garlitz.  Chairperson
Glasson recessed that Committee till 7:00 PM, May 16, 2000.

Approval of Minutes
The Mayor called for approval of the minutes of the meeting of May
9,2000.  Councilor McElravy moved to approve the minutes as
presented, with Councilor Estes as second.  The vote was
unanimous for approval, motion carried.

Supervisors Reports
The Mayor called for the supervisors reports.

Police- Chief Sibley; absent, written report submitted
Public works- Kyle Boylen; absent, no report
Library- Sandra Good; absent (vacation), no report

Fire- Chief McDonald; absent, Ralph Howell reported that he and
Chief McDonald had met with BCC managers to discuss the impact
of including the BCC mill a combined fire district.  The annual cost
to BCC will be about $4,600.

Ambulance- Carla Hubbard; absent, no report

Municipal Court- Ralph Howell submitted his monthly court report,
he stated that he had  put information notation on the report to
clarify some of his actions. 

Recorder/Administrator- Joe Garlitz reminded the Councilors that
Elgin is hosting the next Mayors/Commissions meeting on
(þcorrected noticeþ) May 15.

Citizens to Speak
Mary Rose Nichols reported on EDGE activities: Nine flower box
benches have been built and are being placed around the
downtown area.  The museum renovation is moving along well and
EDGE will soon be submitting an application for IRS þ501[c])3)
status.

Committee Reports
The Mayor then called for the committee reports.
Administration: Councilor Estes reported that the bills had been
reviewed.
Public Works: Councilor Braughton asked about the progress on the
parking signs at 204 and 14th.  The request is þbeing processedþ by
ODOT.  Mayor Churchill will call the ODOT office in her official
capacity to try and expedite the þprocessingþ.
Public Safety: Councilor Stover reported that the school is working
on wording for a new sign to be posted for the Baltimore street
closure when school is in session.

Old Business
Adjustments to chip seal assessments:  Chuck Williams/Dora
Heasty.
Williamsþ property along 3rd Ave and Heastyþs property along 5th Ave
have limited access and development potential.  In a previous
similar situation, the Council reduced the assessed frontage to 1/3
of the actual frontage to more equitable assess the benefit to the
property owner.  After discussion, Councilor Stover moved to reduce
the assessed frontage for Heastyþs lot, 1N39 15AD #3400, on 5th
Ave from 300 feet to 100 feet; and to reduce the assessed frontage
for Williamsþ lot, 1N39 15AD #3900, (corrected from 360 feet to 300
feet), to 100 feet; with Councilor Estes as second.  The vote was
unanimous for approval, motion carried.  

Susan McMurdo was present to request a reduction to the frontage
assessed for street construction on the N 13th improvement district. 
The Church had previously constructed the lower part of the street
leading into their parking lot.  Mrs. McMurdo stated that the church
was will to accept their full frontage for the cost of chip-seal, but felt
that some portion of the construction already accomplished along
their frontage should be credited to the church.  After discussion the
matter was tabled until a bid price for the project was obtained.

Clean up Day preparations
Coupons are being handed out at the City Hall.  The office will be
open Friday so residents can get the coupons up to 5:00 PM. 
Glenn Clark, John Stover, Harlan Scott, Risa Halgarth and Joe
Garlitz volunteered to help out at the transfer site on Saturday.  The
fire department has been notified.

7:30 Boise Cascade industrial park subdivision, preliminary plat
approval
     Mayor Churchill opened the hearing to review a preliminary
subdivision plan submitted by Boise Cascade Corporation.  The
plan calls for subdividing that portion of tax lot 1N 39E 15 #800 that
is between the railroad right-of-way and Highway 82.  The plan
proposed to create 8 lots ranging size from 1.5 acres to 5.8 acres,
with the remaining portion of the tax lot west of the railroad being
20 acres.
     Bart Barlow, of BCC was present to represent the applicant. 
Boise Cascade is in the process of trading lots 1-5 to Union County
Economic Development Corporation.  Lot #6, the ballfields, and the
portion of the original lot west of the railroad will be retained by
BCC.  UCEDC will develop the land acquired from BCC for light
industrial use.  A 60 foot right-of-way along the existing private road
will be dedicated to the City for a public street from Highway 82 to
the railroad right-of-way.

     Mr. and Mrs. Nobel, adjacent property owners were present
to express concern as to the care of the vacant land, especially with
respect to weed control.  It was noted that Union County is not
enforcing their noxious weed ordinance in the Elgin area, and that
the Cityþs ordinances relate to þnuisance and fire dangerþ not a list
of specific weeds.  Mr. Barlow volunteered that he would ask the
appropriate BCC personnel to spray the area this year.
     Michael Berry of the ODOT region 5 office sent a letter
expressing concern that since the dedication of a public street
created a dead end at the railroad, there should be provisions for
a truck turnaround at this point.  The existing railroad crossing is a
private crossing and not open for general traffic.
     Councilor Stover moved to approve the preliminary
subdivision plan as presented, with an easement provided for a turn
around as discussed, with Councilor Clark as second.  The vote was
unanimous for approval, motion carried.
     
New Business
Resolution 1077, budget transfers within the General Fund
     Resolution 1077, making budget transfers for the Fire
Department, the Library and the Opera house/City Hall maintenance
was presented.  Councilor Estes moved to approve Resolution
1077as presented, with Councilor Clark as second.  The vote was
unanimous for approval, motion carried.  

Porta-Potties for Witty Park
     There was a request by Elgin EDGE to have portable toilets
placed at Clarence Witty Park again this year.  Councilor Braughton
moved to have two portable toilets installed in Clarence Witty park
by May 15, with Councilor Clark as second.  The vote was
unanimous for approval, motion carried.  

Jim and Risa Halgarth were present to request the Council to
address the culvert at their driveway.  The culvert has plugged in the
past, and they are requesting that the City replace it with a larger
pipe.  Mr. Garlitz explained that the driveway served by the culvert 
benefits only the Halgarth residence, however, there is a public
interest in ensuring that the drainage of water is not constricted
causing damage to the street and other properties.
     After discussion, the matter was tabled till June to get the
cost for replacing the culvert.

Hun-a-ha Park, RDI proposal for drafting business plan
     Hanan Bowman of RDI has presented a proposal to prepare
a business plan for Hun-a-ha RV park.  For a fee of $3,500, RDI will
prepare a business plan for the park, that will provide the basis for
obtaining funding to complete the construction of the park.  Funds
are available and budgeted for this purpose.  It was the consensus
of the Council to proceed.

Bagget-Griffith, survey correction request
     A letter requesting a survey correction to a survey done for
Dennis Cross in the Sommers Subdivision was presented for the
Mayorþs signature on behalf of the City Council. The survey
established corners some 15 feet from the established use
boundaries and pre-existing þun-recordedþ monuments.  This survey
locates property boundaries in the middle of the streets and causes
any number of boundary encroachments by neighboring properties. 

     In this situation, it is appropriate to maintain the pre-existing
boundaries and to adjust an þaccurateþ survey to accommodate
these pre-established use boundaries.  The letter also notifies the
surveyor that the Administrator is instructed to refuse signature on
any further plat maps that do not properly account for the
established use boundaries of a subdivision that may have initially
been in error.  Councilor Estes moved to direct the Mayor to sign
the letter on behalf of the Council, with Councilor Braughton as
second.  The vote was unanimous for approval, motion carried.  
          
Correspondence, the following correspondence was noted
Cove Community Association clean up day outcome.
Thank you card from Pat McMullen, who is recovering nicely
Request for planning commemoration events for Korean War
     veterans; This was past to the VFW.

Good of the Order
     Councilor Clark moved to approve the bills as presented, with
Councilor Estes as second.  The vote was unanimous for approval,
motion carried.  

     Councilor Stover moved to adjourn, with Councilor Estes as
second.  The vote was unanimous for approval, motion carried.  

Minutes respectfully submitted;

 Joe Garlitz,
 Recorder/Administrator