CITY of ELGIN
COUNCIL MINUTES FOR DECEMBER 14, 1999
COUNCILORS PRESENT- Glenn Clark
Pat McMullen
John Stover
Joe Estes
John Braughton
Berta Churchill - Mayor
ABSENT- John McElravy
Call to Order
The meeting was called to order at 7 PM by Mayor Berta Churchill
Approval of Minutes
The Mayor called for approval of the minutes of the meeting of November 9,1999.
Councilor McMullen moved to approve the minutes as presented, with Councilor
Clark as second. The vote was unanimous for approval, motion carried.
Supervisors Reports
The Mayor called for the supervisors reports.
Police- Chief Sibley reported that a cougar has been sighted numerous times in
the south part of town. ODF&W has been contacted. They have suggested that
if the police department shoot the animal if an opportunity arises.
Public works- Kyle Boylen; absent, no report.
Library- Sandra Good, written report submitted.
Fire- Chief McDonald reported that the department is working on þoperation
Santaþ. He also reported that the 9-1-1 center had an outage last Thursday.
They dispatched all emergency responders to standby their facilities and
broadcasted alternate emergency phone numbers for the services over the radio
stations.
Ambulance- Carla Hubbard; absent, no report
Municipal Court- Ralph Howell submitted the monthly court report.
Recorder/Administrator- Joe Garlitz, no report
Citizens to Speak
Elgin Edge, Kathleen Koch: Oregon Downtown grant application
Mrs. Koch was not available. Mr. Garlitz explained that the Oregon
Downtown Development Association was willing to make a grant application with
Elgin and with several other small communities in NE Oregon to assist in
developing their downtown areas. They are asking for a commitment of support
from the City Council and a commitment from the community of $1,000. After
discussion, Councilor McMullen moved to support the grant application and to
make a matching financial contribution to the project provided that the merchants
are willing to support the project, with Councilor Braughton as second. The
vote was unanimous for approval, motion carried.
Old Business
Community Bank proposal for services
Karen Chadwick and Clint Stein from Community Bank presented a proposal
for providing banking services to the City. They presented proposals for both
the Cityþs savings account and the checking account. The savings account
proposal will provide interest at the pool rate plus .10. The general account
charges are approximately 50% of the charges currently being paid by the City.
The Council received the proposal and will examine it for a discussion at the next
Council meeting.
Community Development block grant for housing rehab in Union County
Mr. Garlitz reported that the County is proceeding with a block grant
application for the housing rehabilitation loan program. They need the City to
provide a list of possible clients. La Grande and Union are also included in the
proposal and will be listing clients as well.
Adopt, by motion, voluntary urine drug screen project
Last month Chief Sibley presented a program to allowed voluntary,
confidential, urine drug tests. The testing is strictly confidential and is to be
used for parental information only. Councilor Braughton moved to adopt the
program and have the police chief administer the tests per the proposed
procedures, with Councilor Estes as second. The vote was unanimous for
approval, motion carried.
SCERT projects priority listing
The Union County SCERT committee has prioritized development projects for
the next year. Hun-a-ha RV park was listed 1st, the incubator facility was listed
4th and the Opera House restoration was listed 8th for community facility projects.
The water storage improvements was listed 2nd for infrastructure projects.
Deer in City
The Council continued the discussion regarding deer in town. After
discussion Councilor Stover moved to request ODF&W to take all reasonable
aggressive means to remove resident deer from the city, with Councilor McMullen
as second. The vote was unanimous for approval, motion carried.
Councilor Stover moved to proceed toward the adoption of an ordinance to
prohibit intentional feeding of any wild animal over a weight of 20 lbs within the
city limits, with Councilor McMullen as second. The vote was unanimous for
approval, motion carried.
Committee Reports
The Mayor then called for the committee reports.
Administration: Councilors McMullen and Estes reported that the bills had been
reviewed.
Public Works: Councilor Braughton had no report.
Public Safety: Councilors Stover and Clark had no further business to report
New Business
Adopt rules for public contracting
The legislature has, again, passed a bill requiring public agencies to adopt
rules for public contacting. Resolution 1069 re-establishing procedures for public
contracting was presented. Councilor Stover moved to approve Resolution 1069
as presented, with Councilor McMullen as second. The vote was unanimous for
approval, motion carried.
Annexation of City into Rural Fire District
Chief McDonald reported that Bob Crouser of the Rural Fire District has
been approached by a patron who has offered to make a þsubstantialþ
contribution for the construction of a new fire hall. The offer is contingent on
the rural and city departments being consolidated. Ralph Howell has offered to
explore the requirements and possibility of combining the two departments. He
will be reporting to the Council and the rural board as appropriate. It is
anticipated that the matter would be on the November 2000 ballot.
Correspondence
The following correspondence was noted. No action was taken.
Elgin Clinic committee meeting minutes
Community Connection, meeting invitation
Burns High School Band request for money
Good of the Order
Councilor McMullen moved to approve the bills as presented, with Councilor
Clark as second. The vote was unanimous for approval, motion carried.
Councilor Estes moved to adjourn, with Councilor McMullen as second. The
vote was unanimous for approval, motion carried.
Minutes respectfully submitted;
Joe Garlitz,
Recorder/Administrator