CITY of ELGIN
COUNCIL MINUTES FOR SEPTEMBER 14, 1999
COUNCILORS PRESENT- Pat McMullen
John Stover
John McElravy
Joe Estes
John Braughton
Berta Churchill - Mayor
ABSENT- Glenn Clark
Call to Order
The meeting was called to order at 7 PM by Mayor Berta Churchill
Approval of Minutes
The Mayor called for approval of the minutes of the meeting of August 10,1999
and August 12, 1999. Councilor Braughton noted that the rock available from
Henderson is priced at $6.00/yd rather than $5.85 as stated in the minutes of
August 10. With that correction, he moved to approve the of minutes August 10
and the minutes of August 12 as presented, with Councilor McMullen as second.
The vote was unanimous for approval, motion carried.
Supervisors Reports
The Mayor called for the supervisors reports.
Police- Chief Sibley was present. He requested that the Council consider trading
the þDAREþ car to Lee Doud for a 4x4 pickup truck. After discussion Councilor
Estes moved to approve the trade, with Councilor McElravy as second. The vote
was unanimous for approval, motion carried.
Public works- Kyle Boylen, absent; written report submitted. He stated that the
rock offered by Henderson was too clean and would not be adequate for our
graveled streets. He also noted that Kevin would inspect the driveway culvert
at Hallgarthþs property.
Library- Sandra Good was present. She presented a written report and the
annual circulation statistical report.
Fire- Chief McDonald; absent, no report.
Ambulance- absent, no report.
Municipal Court- Ralph Howell presented the monthly court report.
Recorder/Administrator- Joe Garlitz noted that the audit report was complete and
presented for the Councilþs review.
Citizens to Speak
Joe Garlitz gave an update of Elgin EDGE activities. He noted that Cycle Oregon
was making a lunch stop in Elgin on Saturday September 18. Elgin EDGE and the
þPhillyþ trip parents and kids would be serving the lunch at the Community
Center park/ball field. He also informed the Council that there is nothing new
(yet) to report on a possible land swap between Boise Cascade and Union County
Economic Development District.
Arliene Thompson was present with her neighbors on North 12th street. She
presented a petition requesting that N.12th be included in the streets to be chip
sealed in 2000. She noted that they have been told that the street was
scheduled for chip-sealing this year, last year and the previous year. Councilor
Stover noted that the City is extending a water line from 11th to 12th, and did
not want to chip seal the street until this work was done. The water line is
being installed now and will be completed this fall. This will allow N12th to be
chip sealed in 2000.
Committee Reports
The Mayor then called for the committee reports.
Administration: Councilors McMullen and Estes stated that the bills had been
reviewed.
Public Works: Councilor Braughton noted that the City would not be interested
in the gravel purchase from Henderson per Kyleþs letter.
Public Safety:
Councilor Stover informed the Council that he had reviewed the by-law
changes proposed for the EMTs and recommended approval. Councilor Stover
moved to approve the by-laws as presented, with Councilor McMullen as second.
The vote was unanimous for approval, motion carried.
Councilor Stover noted that he had requested someone from ODOT to come
to the Council to discuss truck parking on Highway 204 at 14th Street. This is
becoming a hazard and should be addressed. He also requested some one from
the State Fish and Wildlife to address the Council regarding a large population
of deer that have taken up residence in the
City.
Old Business
Conditional Use hearing, Ernie Baker/Community Bank.
At the August meeting, the Council held a public hearing regarding Mr.
Bakerþs request for a conditional use permit on property purchased by him on
Pumpkin Ridge Road. Mayor Churchill asked if there was other testimony to be
presented on this matter. Hearing none she asked the Council for their decision.
Councilor Braughton moved to approve the conditional use as requested for
a riding arena, office and residence necessary to support the operation of the
business to be established, with Councilor Estes as second. The vote was
unanimous for approval, motion carried.
It was noted that the office and residential use permitted by this action
was strictly a supplemental use to the allowed business uses of the property.
The business uses are those uses permitted outright for the Industrial zone, or
uses allowed as conditional uses listed for the Industrial zone.
Bid for repair of Opera House restrooms.
Gary Anderson Construction has submitted a bid to repair a restroom in
the Opera House. The bid was for $551.80 to remove the existing toilet and
damaged floor and install new 1/4" underlayment. The operators of the Opera
House will replace the tile flooring and reinstall the existing toilet.
After discussion, Councilor Stover moved to accept the bid from Gary
Anderson as presented, with Councilor Estes as second. The vote was unanimous
for approval, motion carried.
New Business
Annual audit report; Mr. Garlitz briefly reviewed the audit report with the
Council. He stated that the Councilors should pay special attention to the notes
in the report. If the Councilors have any questions about the report, the staff
at Snyder, Sydel, et al will be glad to help them out even to attending a Council
meeting if requested.
EMT scholarships; The Elgin EMTs have requested that the City provide training
scholarships for EMT training and certification. This program worked very well
and helped two trainees get their certification last year. Councilor Stover moved
to allow two EMT training
scholarships this year, with Councilor McMullen as second. The vote was
unanimous for approval, motion carried.
Correspondence; the following correspondence was reviewed:
Minutes of Elgin Clinic advisory committee meeting was presented to the Council.
ODOT, Priority projects on highways in Elgin. ODOT is reviewing capital
construction projects for the Region 5 system. They have identified
reconstruction of 204 from 8th Street to the State shop as a priority project in
Elgin. The Council identified the intersection at 204 an d82 as another project
that needs attention.
Good of the Order
Mr. Garlitz presented a letter from Rep Mark Simmons to the legislative
committee. His letter states his intension of drafting an initiative petition for a
constitutional amendment. The proposed amendment would prohibit public bodies
from using public moneys to hire lobbyists, or to cover the travel expenses of
elected officials who go the Salem to lobby on behalf of the public agency.
Mr. Garlitz noted that this proposal is problematic for all cities, special
districts and school districts in the State. The legislature is presented a large
number of bills from special interest groups with well funded lobbyists that
directly and frequently adversely affect public bodies, without the availability
of resources to state the case for our people regarding these bills, there will
be no effective voice in Salem to protect the public interest. He suggested that
the Councilors review the draft proposal by Rep. Simons to determine what action
they feel is appropriate.
Councilor McMullen moved to approve the bills as submitted, with Councilor
McElravy as second. The vote was unanimous for approval, motion carried.
Mayor Churchill recessed the regular meeting to an executive session to review
personnel matters.
Mayor Churchill reconvened the meeting. Councilor Estes moved to accept the
resignation submitted by EMT Emily Shumway, with Councilor Braughton as
second. The vote was unanimous for approval, motion carried.
Mayor Churchill called a special meeting of the Council for tomorrow, September
15, to review Ms. Shumwayþs resignation with her. Unless Ms. Shumway
requests an open meeting, the review will be in executive session.
Councilor Estes moved to adjourn, with Councilor McMullen as second. The vote
was unanimous for approval, motion carried.
Minutes respectfully submitted;
Joe Garlitz,
Recorder/Administrator