CITY OF ELGIN
COUNCIL MINUTES FOR AUGUST 10, 1999
COUNCILORS PRESENT- Glenn Clark
Joe Estes
John Braughton
John Stover
Pat Mc Mullen
Berta Churchill- Mayor
ABSENT- John McElravy
Call to Order
The meeting was called to order at 7 PM by Mayor Berta Churchill.
Approval of Minutes
The Mayor called for approval of the minutes of the meeting of July
13, 1999. Councilor Stover moved to approve the minutes as
presented with Councilor Mc Mullen as second. The vote was
unanimous for approval, motion carried.
Supervisors Reports: The Mayor called for the supervisors reports.
Police- Chief Sibley; Absent, no report.
Public Works- Kyle Boylen; Absent. Councilor Braughton reported
that the city has the opportunity to buy 1000 yards of gravel for
the streets from Henderson at $6.00 $5.85/yard plus hauling
including hauling cost. Kyle has concerns about the quality of it
for the roads. Councilor Braughton asked to table this matter
until the next meeting so he can find out more information to bring
back to the council.
Library-
Sandra Good reported that the Summer Reading program is
finishing up with outstanding participation.
Two large book shelf units were donated by the Winklemans.
Therefore, major reshelving took place in order to better organize
the children's materials.
A check and book list will be sent for the Libri Grant
Materials later this month.
The Oregon State Library Ready to Read Grant was sent but may
need to amend this grant if the governor signs it. The Legislature
approved SB634 that increases funding to $1 per child per year.
Instead of receiving the earlier projected $682 for the children's
grant, we may receive $904.
Mary Kay Dahlgreen from the Oregon State Library may be able
to set up a meeting on September 16th to talk to our Library Board
about the Youth Services Guidelines Workshop.
At this time, Mayor Churchill stopped the supervisor's reports
to address the scheduled hearing. When finished they will return
to Sandra Good.
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Hearing:
The time of 7:10 having arrived, Mayor Churchill opened the hearing
to consider the application of Community Bank and Ernie Baker for
a Conditional Use Permit. The application requests a conditional
use to maintain livestock and to place a trailer house for office
and residential use in conjunction with an allowed commercial
storage operation and a commercial riding corral and arena. The
property is located on Pumpkin Ridge Road; (Twp 1N, Rng 39 sec. 15,
tax lot 1701). Eugene and Rhonda Cissna wrote a letter opposing
with the following concerns. If this is to be approved, there
needs to be major road improvements. The roads are dusty now
especially on dump days. Water supply needs to be improved since
it is not adequate as of now. Noise regulations and time zone of
noise levels need to be established. Fencing improvement is also
a necessity so that the neighbors don't have to worry about
trespassers. They feel that too many buildings would ruin the
beauty of the view. Councilor Mc Mullen questioned this
application due to the fact that the two previous conditional uses
given have not met their conditions. Mr. Baker was concerned that
he should not be compared to the others just because they have not
met their responsibilities. The council assured Mr. Baker that
they would strictly go by the requirements to allow/or not to allow
this conditional use application and not judge him by the others
non-compliance. Councilor Stover asked for dimensions on the
sketch for the next meeting. Mayor Churchill closed the hearing.
Supervisors Reports continued
Library continued-
Sandra spoke at length about the Ten County Library Project.
The Eastern Oregon Library Association received approval for the
LSTA grant. They hired a part time grant writer to help fund
improvements for 32 libraries in the region. At this time her
understanding is that no monies are needed. They have asked for a
letter of support for what is called a pilot project from our
library. Mayor Churchill gave her the approval to send a letter of
support.
The air conditioner being put into the library was brought up
by Councilor Stover and different ideas were discussed at length
with Sandra. The council decided they'll keep working on the
problem.
Fire- Chief Pat McDonald; absent, no report.
Ambulance- Carla Hubbard; absent, no report. Mayor Churchill
wanted to congratulate our two new EMT's that did excellent while
going through the classes.
Municipal Court- Ralph Howell; absent, written report.
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Recorder/Administrator-
Vicki Weaver, City Clerk, is filling in for Joe Garlitz as he
is on vacation. The auditors were at the office during the week of
July 19, 1999. The audit report should be available for the
council in September.
The Hun-a-ha Park lift station has been installed. The
installation of the underground utilities can now proceed.
A small desktop copier/printer has been purchased. The cost
was under $900 with a 4 year service contract. The machine may not
be fully adequate for the office, but will be sufficient for the
time being.
Waiting until next year will give the digital copier market
time to settle. This new technology is just opening for the smaller
office. It seems every body has one that will be out next week, but
"we don't have the prices just yet".
Committee Reports
The Mayor then called for the committee reports.
Administration: Councilors Estes and Mc Mullen reported that they
had reviewed the bills.
Public Works: Councilor Braughton informed the council that if a
holiday falls in the middle of a 40 hour week and for some reason
they have to work over their regular hours, the time they work is
paid to them in straight time not overtime, therefore a holiday is
not recognized as a days worked. After discussion, Councilor
Braughton moved to recognize a paid holiday as a days worked with
Councilor Estes as second. The vote was unanimous for approval,
motion carried.
Public Safety: Councilor Braughton also brought up the dangerous
situation at 14th & Division right across from C-zers. Trucks,
camper/van parking on the corner obstructs the vision when a
vehicle is pulling off of 14th onto Division. After discussion,
the council decided that a hearing needs to be scheduled with ODOT
and table this matter until the next meeting. Councilor Stover
reported that Idaho Northern Pacific Railroad has fixed Baltimore
and Detroit crossings. Alder and Birch will be taken care of at a
later time.
Old Business
Ordinance 132, vacation of alley in block 22 between 14TH & 15TH
(Maria Dalton); 2ND Reading.
Ordinance 132 vacating the alley in block 22 of the North
Elgin Subdivision was presented and read for the second reading.
Councilor Clark moved to accept ordinance 132 with Councilor
Braughton as second. The vote was unanimous for approval, motion
carried.
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Transportation Plan (TSP)
Dara Decker of the Union County Planning Department was
present to express her thanks to the council for their hard work.
Ordinance 131, Land use plan, zoning ordinance and partition and
subdivision ordinance by adopting the City of Elgin transportation
system plan; 2ND Reading.
Ordinance 131 was presented and read for the second reading.
Councilor Stover moved to accept ordinance 131 with Councilor Clark
as second. The vote was unanimous for approval, motion carried.
Installation of "Fines Double" school zone signs
Councilor Estes moved to accept Chief Sibley's map which
defined the school zones for the high school/grade school and the
locations where the designated signs needed to be placed with
Councilor Braughton as second. The vote was unanimous for
approval, motion carried.
New Business
Resolution 1067- Small cities grant for East Baltimore St.
Originally, the proposed section was from 3RD Ave through 6TH Ave
with the length being 900 feet. That has been changed from 3RD Ave
through 10TH Ave and length being 2000 feet. Councilor Stover
moved to accept the resolution 1067 with the changes with Councilor
Clark as second. The vote was unanimous for approval, motion
carried. Roger's Asphalt Paving Co sent a proposal for a 2 inch
compacted mat of Class C asphalt to overlay 900 feet of street, 24
feet wide and extend cross street intersection, 20 feet X 24 feet
with a 24 foot radius. Their price is $18,519. Vicki Weaver
informed the council that Joe figured out the cost per foot before
he left and said it would be a good deal to accept and go forth.
OLCC permit application, Timbers Lounge
Arley Smith, who is leasing the building from Jack & Judy
Johnson, is applying for the permit. Susan Williamson, Manager,
was present for any questions. After discussion, Councilor
Braughton moved to accept this application with Councilor Estes as
second. The vote was unanimous for approval, motion carried.
Correspondence
UCEDC wrote a letter thanking the City of Elgin for their recent
donation.
Frances Halsey wishes to donate a Wurlitzer Organ that she won to
the City of Elgin for use in the Opera House. The Council accepted
the donation. The original letter will be placed in the Opera
House Lease file for future reference and a thank you letter will
be sent to Mrs. Halsey.
A letter of proclamation regarding the disabled was presented.
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Councilor Clark moved to recognize that October is designated as
Disability Employment Awareness Month with Councilor Stover as
second. The vote was unanimous for approval, motion carried.
The city received a thank you letter from one of the vendors saying
that even though they did not have good business, they enjoyed
their stay during the Elgin Stampede weekend.
Good of the Order
Councilor Mc Mullen moved to approve the bills with Councilor
Estes as second. The vote was unanimous for approval, motion
carried.
The Elgin Clinic is asking Mayor Churchill to send a letter of
support for the grant that they are applying for. This will allow
the clinic to have a part-time Registered Nurse. Councilor Estes
moved to have Mayor Churchill send a letter of support for the
Elgin Clinic Grant with Councilor Mc Mullen as second. The vote
was unanimous for approval, motion carried.
Boise Cascade Corporation sent a letter informing the city of
their progress.
Gary Anderson & Russ Scott did a good job on the steps of the
Opera House.
Councilor Mc Mullen moved to adjourn, with Councilor Stover as
second. The vote was unanimous for approval, motion carried.
Minutes respectfully submitted;
Vicki Weaver
City Clerk
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