CITY of ELGIN
COUNCIL MINUTES FOR MARCH 9, 1999
COUNCILORS PRESENT- Glenn Clark
Pat McMullen
John Stover
John McElravy
John Braughton
Berta Churchill - Mayor
ABSENT- Joe Estes
Call to Order
The meeting was called to order at 7 PM by Mayor Berta Churchill
Approval of Minutes
The Mayor called for approval of the minutes for February 9, 1999. Councilor
Stover moved to approve the minutes as presented, with Councilor Clark as
second. The vote was unanimous for approval, motion carried.
Supervisors Reports
The Mayor called for the supervisors reports.
Police-
Chief Sibley reported that he has prepared a letter of notification for
property owners and occupants that are in violation of the Cityþs ordinances
regarding vehicle storage and repair being conducted on public rights-of way.
Chief Sibley informed the Council that he was working on the radio and lights
for the new car to get it into service. He noted that he would have a surplus
light bar, and asked the Councilþs permission to donate it to the Rural Fire
District. By consensus the Council approved the donation. The light bar has a
new replacement cost of about $950. He also reported that he is in the process
of training the new reserve officers.
Public works- Kyle Boylen, absent; no report
Library- Sandra Good, absent, written report submitted.
Fire-
Chief McDonald reported that the new Rural tanker was out of the paint
shop. It needs lights and a radio to be ready for service. He also reported that
he was working with the Rural Fire District to prepare a plan for construction
of a new fire hall.
Ambulance- no report.
Municipal Court- Ralph Howell, absent; written court activity report submitted.
Recorder/Administrator-
Joe Garlitz reported that the National Guard has declined to assist with the
construction of the Hunaha RV Park. He also reported that the Rural Communities
Day at the State Capitol was being held March 12. Karen Owen has agreed to
attend to represent Elgin. She will be traveling with either the County or
LaGrandeþs people. They will be staying over night and she will need to stay
at a motel.
Councilor Braughton moved to reimburse Mrs. Owenþs travel expenses, with
Councilor Clark as second. The vote was unanimous for approval, motion carried.
Citizens to Speak
Karen Owen was present to report on the activities of Elgin EDGE. Several
members of the Chamber of Commerce and the tourism committee are forming an
Historical Society. They will be using the old police office in the Opera House
as a mini-museum. The Saturday Market is being organized and will begin in
May. The tourism committee is investigating the possibility of getting signs on
the Highways listing the service clubs and churches and also signs identifying
various historical sites in the area.
She reported that 2010 has been in contact with Cycle Oregon. There will
be a lunch stop in the Elgin area, and Elgin EDGE and 2010 will coordinate the
needed support activity. Cycle Oregon will need to contract with a legal entity.
Last time the City was the contracting agent. The Council informally agreed that
the City could be the contracting agent again. When a contract is available it
will be presented to the Council.
Mrs. Owen also reported that the second session of the Rural Futures
Forum was held last weekend. She stated that she was very pleased with the
sessions and recommend the forum to the Councilors.
Harlan Scott was present to speak to the Council for Joanne Rodriguez.
He requested $300 from the City to purchase a VCR and a microwave oven. These
are to be used to as prizes at the Community Celebration planned for March 20.
After discussion and further clarification, Councilor Clark moved to approve a
grant of $300 to the Elgin EDGE for the celebration as present, with Councilor
Braughton as second. The vote was unanimous for approval, motion carried.
Arnie Krause was present to request the Councilþs approval of his
wreckers licence renewal. After discussion regarding the progress he was
making in removing vehicles from the City streets, Councilor Braughton moved
to approve the application with the provision that the Cityþs ordinances and the
ORS are followed, with Councilor Clark as second. The vote was unanimous for
approval, motion carried.
Committee Reports
The Mayor then called for committee reports.
Administration: Councilor McMullen reported that the bills had been reviewed.
Public Works: Councilors Braughton and McElravy, no report.
Public Safety: Councilors Stover and Clark; Councilor Clark reported that he and
Chief Sibley have prepared a list of properties that are in violation of vehicle
storage and other ordinances.
Old Business
HB 2976, Re. Unemployment payments.
Representative Mark Simmons has submitted House Bill 2976 extending the
provisions that relieve an employer of a part time worker from unemployment
payments when that employer continues the employment of the part time
employee. The bill will be scheduled for a committee hearing, and hopefully
presented for adoption.
Transportation Advisory Committee; Access management, future street plans.
Hanley Jenkins and Dara Decker were present to continue the
transportation plan development. They reviewed the activity from the last
meeting. They then reviewed criteria and procedures to permit access to the
State highways. An inventory of existing and potential accesses has been made
by ODOT. Using standards set out in the transportation plan, ODOT will be
notified for review of any requests for new access or in the event of a change
of use that would impact the use of the highways. This will allow ODOT to
participate in the site plan review, but more importantly, allow them to discuss
the proposed development prior to making any formal plans.
Ms. Decker reviewed construction standards for street wide, base and
surface treatment. She also reviewed a map of possible future street locations
and extensions. A draft plan will be prepared for review next month. The plan
will then provide the basis for implementing ordinances to be adopted.
New Business
Deferred compensation
The City has been approached by VALIC, an insurance company that
provides deferred compensation programs for public entities. Mr. Garlitz
discussed the concept of a deferred compensation plan for the employees. The
plan, as proposed, would allow the Cityþs employees to invest a portion of their
wages in a tax deferred retirement account by payroll deduction. After
discussion, it was the Councilþs consensus to present the program to the
employees and get their feedback.
Correspondence
Un Co; Industrial park development meeting.
The meeting, March 11, will be attended by Mr. Garlitz.
Mrs. Rysdam, Support of Crossing Guard program.
The Council requested that Mrs. Rysdam have the guards make a
presentation to the Council in April.
Loc Newsletter; þNo more exemptionsþ. Correspondence noted.
Good of the Order
Councilor McMullen moved to approve the bills as presented, with Councilor
Stover as second. The vote was unanimous for approval, motion carried.
Councilor Stover moved to adjourn, with Councilor McMullen as second. The vote
was unanimous for approval, motion carried.
Minutes respectfully submitted; Joe Garlitz, Recorder/Administrator