CITY of ELGIN
COUNCIL MINUTES FOR NOVEMBER 10, 1998
COUNCILORS PRESENT- Glenn Clark
Pat McMullen
John Stover
Berta Churchill
John McElravy
Rick Smith - Mayor
Call to Order
The meeting was called to order at 7 pm by Mayor Rick Smith.
Approval of Minutes
The Mayor called for approval of the minutes of the meeting of October 13, 1998.
Councilor McMullen moved to approve the minutes as presented, with Councilor
Clark as second. The vote was unanimous for approval, motion carried.
Supervisors Reports
The Mayor called for the supervisors reports.
Police- Chief Sibley; Absent, written report submitted.
Public works- Kyle Boylen; Absent, no report.
Library- Sandra Good; Absent, written report submitted.
Fire- Chief McDonald; Absent, no report.
Ambulance- Bobbie Laber; Absent, no report.
Municipal Court- Ralph Howell submitted monthly court report.
Recorder/Administrator- Joe Garlitz presented an out line of the previous 3
months activities and proposed activities for the next 3 months.
He also informed the Council that, as the Transportation Advisory
Committee, they needed to schedule a meeting of about 1-1/2 hours. After
discussion, it was agreed that the meeting would be held in conjunction with the
next City Council meeting on December 8.Mr. Garlitz related a proposition
presented by a service bureau to recover excise taxes paid by the City to the
Federal Government. They offer to process the necessary paper work for 1/3 of
the monies recovered, payable after receipt of payment from the federal treasury.
After discussion it was agreed that other jurisdictions and LOC would be
contacted in this regard.
Citizens to Speak; No one was present to address the Council.
Committee Reports
The Mayor then called for the committee reports.
Administration: Councilors Clark and Stover, noted that the bills had been
reviewed.
Public Works: Councilor McMullen and Churchill, no report.
Public Safety: Councilor McElravy, no report.
Economic development reports
Karen Owen was present to report for the Elgin Economic Development and
Growth Endeavor, (Elgin EDGE). She explained that 10 committees had been
formed, seven having identified chairpersons. The chairpersons of each
committee form a steering committee to coordinate the various task and facilitate
communication among the committee members. She introduced several of the
chairpersons who each reported their committee's activities. Those reporting
were; Sheri McDonald, Business Development; Mary Rose Nichols, 2010; Karen Owen,
business incubator; Harlen Scott, communication/publication; Kathy Gifford, light
industry; Kathleen Koch, tourism; Chuck Koch, land use & planning.
Old Business
Franchise, GTE
The agreement is not yet available. It will be presented at the next
meeting in December.
OEDD; $8,620 grant agreement
Oregon Economic Development Department has presented a grant agreement
for $8,620 requested for Hunaha Park. The money granted is from the Federal
government and thus has all the traditional "politically correct" Fed attachments.
After discussion Councilor Churchill moved to authorize the Mayor's signature on
the agreement, with Councilor McMullen as second. The vote was unanimous for
approval, motion carried.
Hearing: 7:30;
Zone change for parcel on 8th between Dogwood and Cedar. Mayor Smith opened
the hearing to receive testimony regarding a proposed change of the zone map.
The proposal is to reclassify the parcel located on the west side of 8th Ave.
(Highway 82) between Cedar and Dogwood from the R-1 zone to the General
Commercial, C-1 zone. The hearing notice has been mailed to property owners
within 200 feet of the parcel and published in the Elgin Recorder on October 27
and November 3, 1998.
Carl Schmittle, a nearby resident and property owner stated that he
approved of the proposal. No one else was present to provide testimony. Lanny
J. Robson, absentee owner of an adjoining property submitted a letter in
opposition to the proposed change. Mr. Robson stated that there appeared to be
Commercial land in Elgin not being used. He also stated that he had the
impression there was a misconception as to the location of the property line
between him and the owner of the property in question. He further stated that
his definition of the property line would not allow for any additional development
on the property. Mr. Robson noted that Dogwood is not a fully developed street.
Mr. Garlitz stated that ODOT had made an inquiry regarding the proposal
but had not submitted any testimony. Their concern was with the proposed
development, not the zone change.
Mayor Smith closed the hearing, and asked the councilors for their
opinions. It was noted that the immediate issue was a change in zoning. The
councilors were in agreement that the issues raised by ODOT and Mr. Robson
concerning possible development were not immediately relevant. These issues will
be addressed if and when a site plan for development is presented. It was also
noted that the proposal would have no detrimental impact on values of nearby
properties.
The Councilors reviewed findings that would bear on the decision. After
this review, Councilor McMullen moved to proceed with the zone change as
presented, with Councilor Clark as second. The vote was unanimous for approval,
motion carried.
New Business
Proposed Ordinance to re-zone R-1 to C-1, re. Shepherd property on 8th Avenue
An ordinance rezoning the property of Terry Shepherd, subject of the
above hearing, was presented to the Council and read for the 1st reading. The
ordinance will be presented for a second reading at the December 8th meeting.
Appointment to fill Council Vacancy
There is a Council vacancy due to the resignation of Leroy Short. Joe
Estes has indicated an interest in serving out this term. No action was taken
at this time.
Ordinance 129 providing the basis for franchises and other agreements for the
commercial use of public rights-of-way was presented. The ordinance was read
for the first reading and will be presented for a second reading at the meeting
on December 8th.
Overload citation, public works
Norm Marshall received an over-load Citation for ODOT. He was hauling
material that was salvaged from the ODOT repaving project. This material was
heavier than anticipated inadvertently resulting in the overweight load. After
discussion Councilor Churchill moved to pay the Court fine of $106, with
Councilor Stover as second. The vote was unanimous for approval, motion
carried.
Correspondence
Correspondence was received from ODOT stating their receipt of our grant
request for funds to construct a bikepath/walk way along N. 10th Ave.
Good of the Order
Councilor McMullen moved to approve the bills as presented, with Councilor
Stover as second. The vote was unanimous for approval, motion carried.
The Council discussed the various suggested uses for the $5,000 grant from
Wal-Mart. No decision was made.
Councilor Stover moved to adjourn, with Councilor McElravy as second.
The vote was unanimous for approval, motion carried.
Minutes respectfully submitted;
Joe Garlitz,
Recorder/Administrator