CITY of ELGIN
COUNCIL MINUTES FOR FEBRUARY 10, 1998
COUNCILORS PRESENT- Kevin Cooper
Pat McMullen
John Stover
Berta Churchill
Misty Bennett
Rick Smith - Mayor
ABSENT- Leroy Short
Call to Order
The meeting was called to order at 7 pm by Mayor Rick Smith.
Approval of Minutes
The Mayor called for approval of the minutes of the meeting of
January 13, 1998.
Councilor Cooper moved to approve the minutes of January 13, 1998
as
presented, with Councilor McMullen as second. The vote was
unanimous for
approval, motion carried.
Supervisors Reports
The Mayor called for the supervisors reports.
Police- Chief Sibley reported that crime for 1997 was up
significantly from 1996.
Part of the increase can be attributed to the lack of jail space.
Frequently
felony criminal arrests result in a cite and release.
He informed the Council that he is working with ODOT to draft
an
emergency traffic control plan. This is a fallout of the
Interstate closure that
brought a heavy flow of truck traffic over tollgate.
Public works- Kyle Boylen; absent no report.
Library- Sandra Good submitted a written report. She reported that
the LSCA
grant and the Union County grant for the electronic cataloguing of
the County's
libraries had some funds left to apply to maintenance of these
activities.
Fire- Chief McDonald reported that he and Lee McDonald were flying
out to
Wisconsin next week to take delivery of the new fire truck. The
truck will need
a radio and some hose to be serviceable.
Ambulance- Merle Laci; absent no report.
Municipal Court- Ralph Howell submitted the monthly court report.
He also
informed the Council that he had held his first wedding in the new
office.
Recorder/Administrator- Joe Garlitz noted that the next
Mayor/Manager meeting
will be held here on February 19. The meetings are held
immediately after work,
5:30. It is customary for the host to provide some refreshments.
It was the
consensus of the Council to provide refreshments for the meeting.
All Councilors
are encouraged to attend. The NE. Oregon City Managers meet twice
a year.
They will meet here March 5.
Mr. Garlitz informed the Council of a notice of violation and
proposed fine
and probation regarding the ambulance service. He has requested
that the
Health Division, EMS Dept, rescind the order and that the Division
provide a
proper inspection of the service. He recounted several incidents
involving the
Health Division inspector's actions that were less than
professional. The result
of these actions was an incomplete inspection wherein the inspector
listed
violations that were, in fact, not violations.
Fran League did a deep clean of the new office prior to us
moving in. We
have had her clean again several times while we continued to do
some of the
finish work. Mr. Garlitz requested that she be put on the payroll
to clean once
a week, about 1-3/4 hrs. This will cost approximately $45/mo or
about $250 for
the rest of the fiscal year. At budget time we should look at
funding this work
and hiring a cleaning person on a continuing basis. Councilor
Stover moved to
hire Fran League through the end of the fiscal year, June 30, 1998,
with
Councilor Bennett as second. The vote was unanimous for approval,
motion
carried.
Citizens to Speak
Pat Pattee was present to request the vacation of an
undeveloped portion
of the north end of 17th street. The street in question connects
with a portion
of Beverly Terrace that Jack and Georgia Shaffer requested to be
vacated at the
last meeting. After discussion Councilor Stover moved to initiate
the vacation
procedure for the subject portions of both N 17th and Beverly
Terrace, with
Councilor Cooper as second. The vote was unanimous for approval,
motion
carried.
Committee Reports
The Mayor then called for the committee reports.
Administration: Councilors Cooper and Stover reported that the
bills have been
reviewed.
Public Works: Councilors McMullen and Churchill, no report.
Public Safety: Councilors Short and Bennett, no report.
Old Business
Final draft of the Memorandum of Understanding for access to
Highway 82
has been prepared. This draft is as approved by the Council at the
last
meeting. The documents were given to the Mayor for signing.
New Business
Resolution 1043, appropriating contingency funds for Fire
Department
Capital Expenditures was presented to the Council. Councilor
Stover moved to
approve Resolution 1043 as presented, with Councilor Cooper as
second. The vote
was unanimous for approval, motion carried.
The annual audit proposal has been submitted by Eveson,
Snyder, et al.
Maxwell, Duchemin has sent a request to be put on the City's bid
list. After
discussion, Councilor Stover moved to accept the proposal from
Eveson, Snyder,
with Councilor Churchill as second. The vote was unanimous for
approval,
motion carried.
The Elgin Recorder has submitted a request to trade $100 of ad
space for
two surplused computer desks. After discussion Councilor Cooper
moved to
accept the offer submitted by The Elgin Recorder, with Councilor
McMullen as
second. The vote was unanimous for approval, motion carried.
Correspondence
Union County PW, request for summer projects
After discussion it was the consensus of the Council that the
first priority
project should be maintenance of existing hard surfaced streets.
The next
priority will be to chip-seal streets that are selected from
streets ready to be
chip sealed.
Notice of Senior Services meeting, February 24, 1998, was presented
to the
Councilors.
NEO Alliance, assignment of SCERT agencies; it was noted that none
of Elgin's
projects were assign lead agencies.
Good of the Order
Councilor Cooper moved to approve the bills as presented, with
Councilor
McMullen as second. The vote was unanimous for approval, motion
carried.
Mayor Smith recessed the meeting for an executive discussion per,
ORS 192.660,
re: patron complaint of City personnel. Ron and Lynn Schmittle
were present for
the discussion.
The meeting was reconvened. Mayor Smith, with the consensus
of the
Council, will request the Library Board to update its policies and
procedures and
submit them to the Council for review.
Councilor Stover moved to adjourn, with Councilor Cooper as
second. The
vote was unanimous for approval, motion carried.
Minutes respectfully submitted;
Joe Garlitz,
Recorder/Administrator