CITY of ELGIN
                    COUNCIL MINUTES FOR JULY 11, 2000

                    COUNCILORS PRESENT- Glenn Clark
                         Pat McMullen
                         John Stover
                         John McElravy
                         Joe Estes
                         John Braughton
                         Berta Churchill - Mayor

Call to Order
The meeting was called to order at 7 PM by Mayor Berta Churchill

Approval of Minutes
     The Mayor called for approval of the minutes of the meeting of June 13 and June
27, 2000.  Councilor Stover noted that the minutes of June 27 were in error, stating that
the meeting was called to order by Mayor Churchill.  Mrs. Churchill was late and the
meeting was called to order by Council President John Stover.
     Councilor McMullen moved to approve the minutes of June 13 as presented and
June 27 corrected as noted, with Councilor Clark as second.  The vote was unanimous for
approval, motion carried.

Supervisors Reports
The Mayor called for the supervisors reports.
Police- Chief Sibley; absent, no report

Public works- 
     Kyle Boylen reported that Joseph Timber was hauling lumber to the railroad off of
N. 8th St.  They are turning off of highway 82 at 7th and going down Baltimore to 8th.  This
is causing some street damage where the truck is turning.  After discussion is was agreed
that several parking spaces would be blocked off in front of the opera house to allow
adequate swing room so the truck can turn off of 82 directly onto N. 8th St.
     Mr. Boylen also informed the Council that cleanup and repair of some broken water
lines had not been done following the construction of Mallard Heights apartments.  Mr.
Boylen will inform both Chrisman and Margaret Davidson at Community Connections as
to what is required.

Library- Theresa Chandler was present to make her first report to the Council.  She said
that Sandy Good has been helping her get oriented to the job.  She also noted that the
learn to read grant application had been received and would be submitted in August.

Fire- Chief McDonald; absent, no report.

Ambulance- Betty Farris; absent, no report.

Municipal Court- Ralph Howell was present and submitted his monthly court report.  

Recorder/Administrator- Joe Garlitz informed the Council of the progress in getting the
errant survey of Sommer's addition re-surveyed.  Tomkins surveying of Walla Walla has
filed a new survey with the County Surveyor.  When (if) it is accepted they will place pins
at the "proper" locations for the Dennis Cross/Bob Wiles partition.

Citizens to Speak
none.

Committee Reports
The Mayor then called for the committee reports.

Administration: Councilors McMullen and Estes reported that they had reviewed the bills.
Public Works: Councilors Braughton and McElravy, no report.
Public Safety: Councilor Stover stated that he was still getting complaints about deer in
town.  He suggested that a letter to ODF&W be written requesting that they pursue
removal and a special hunt to reduce the population.

Old Business
N.13th Street construction
     Councilor Clark said that he had talked to two other property owners on N. 13th and
they agreed that the submitted bid of $35,000 was too high.  Councilor Clark stated that
those he talked to suggested that an amount of $3,000 to $3,500 per lot would be
agreeable.  Susan McMurdo, one of the property owners was present, she stated that
$3,500 would be ok and that the project should be done this year.
     At the conclusion of the discussion, Councilor Estes moved to negotiate with Jim
Cant on the terms of his bid for construction to construct the street for a cost of about
$24,000 with modifications as needed.  Councilor Stover was second to the motion.  The
vote was six for approval, with Councilor Clark abstaining as an involved party.  The
motion carried.
     Roger Warmath, pastor to the Baptist Church was present to restate the Church's 
request to be relieved of any assessment for construction of the street.  After a discussion
on the impact to the other property owners in the L.I.D. and the suggestion that the City
might contribute to the cost, Councilor Stover moved to table the Church's request and
discuss it again at the next meeting, with Councilor McMullen as second.  The vote was
unanimous for approval, motion carried.

Hallgarth Culvert 
     The matter of the replacement of a culvert into Jim and Risa Hallgarth's driveway
was table at the last meeting to allow further investigation of the matter.  Councilor
Braughton stated that this project has a low priority at this time due to all the other work
the City has to do.  Councilor Stover stated that he was against the City paying the full cost
of replacing any culvert to a private residence.
     Risa Hallgarth stated that her understanding is that the City should pay the cost
since the City installed the culvert in the fist place and that the ditch provides drainage for
a large area of town.
     Mayor Churchill said she would research the minutes to determine what the City
committed to, if Mrs. Hallgarth would give her an approximate date.  The matter was again
tabled till the next Council meeting.

Resolution 1084, Water & Sewer tap fees
     Resolution 1084, setting water and sewer tapping fees, was presented.  The fees
have not been increased for over 18 years and no longer cover the cost of the tap
installations.  Councilor McMullen moved to approve Resolution 1084 as presented, with
Councilor Clark as second.  The vote was unanimous for approval, motion carried.

OEDD loan funding for Water Tank, Authorize Mayor's signature
     OEDD will be sending contract documents for the loan agreement on the water tank
construction.  Several documents will require signatures.  Councilor Stover moved to
approve the Mayor's signature on the necessary documents, with Councilor Clark as
second.  The vote was unanimous for approval, motion carried.
     There will also be a need for two signatures on requests for funds and on checks
for payments for contractors.  It is suggested that the finance officer and two Council
members, other than the mayor, be designated for signing checks and pay requests. 
Councilor Estes moved to designate Mr. Garlitz and Councilors Stover and Clark as
signatories for payments and pay requests, with Councilor McMullen as second.  The vote
was unanimous for approval, motion carried. 

New Business
Resolution 1083, 2000/2001 wages
     Resolution 1083, setting wages for City employees for the 2000/2001 fiscal year
was presented.  Councilor Clark moved to set the wages at the rates listed in the approved
budget, with Councilor McElravy as second.  The vote was unanimous for approval, motion
carried.
     Councilor Stover moved to set the wage for Theresa Chandler, the newly hired
librarian, at $9.00/hr and review her performance and wages in 6 months, with Councilor
McMullen as second.  The vote was unanimous for approval, motion carried.

Resolution 1085, Water Rates; Resolution 1086, Sewer Rates
     Resolutions 1085 and 1086, setting water and sewer rates for the current year were
presented.  Councilor Estes moved to approve both resolutions, 1085 & 1086, as
presented, with Councilor McMullen as second.  The vote was unanimous for approval,
motion carried.  

SCA Grant program, select project
     The Special City Allotment grant application has been received.  The grant provides
$25,000 for small cities on streets with abnormally high usage or other special use
conditions.  The Council must select a street for this grant application.  Baltimore Street
from 3rd west to 10th was selected for the previous unsuccessful grant application.  After
discussion, due to the high use by farm trucks Councilor Stover moved to make an
application to overlay Baltimore from 3rd street to 10th street, with Councilor McMullen as
second.  The vote was unanimous for approval, motion carried.

Correspondence
LOC, re. Sizemore initiative #47.  
     It was noted that this initiative has the potential of placing almost impossible
conditions on the operation of the City.  It requires that any fee increase since December
of 1998 be refunded to the payer, and that any charges to be increased by any
governmental body for any purpose is subject to an election requiring approval by a super
majority.

ODOT, re highway 204 parking restriction, previously submitted to the Council

OTEC has sent an invitation to the Councilors for the ribbon cutting of their new office in
Baker City on July 18.

The Elgin Stampeders sent a second thank you to the City for their grant.

Mayor Churchill noted that the Oregon Mayors convention will be held in Enterprise this
September and encouraged the Councilors to consider going to at least a portion of the
conference.

Good of the Order
Councilor Stover requested that ODF&W be notified of the Council's concern regarding
deer in the City.

Councilor Estes moved to approve the bills as presented, with Councilor McMullen as
second.  The vote was unanimous for approval, motion carried.  

Councilor Stover moved to adjourn, with Councilor Clark as second.  The vote was
unanimous for approval, motion carried.  

Minutes respectfully submitted;

 Joe Garlitz,
 Recorder/Administrator